June Council Summary

The following provides a brief summary of the recent Council meeting on June 28. The complete Council package, which includes the agenda and reports, can be accessed here. Full minutes of the meeting will be available in the July Council package.

This summary is provided to increase transparency, and to support Councillors in completing their obligations under Bylaw 2.3.5; “shall regularly communicate with his or her constituents concerning the activities, programs, and decisions of the Society”. If you have any questions, please contact our Communications Administrator (sogs.communications@uwo.ca) or the Speaker (speaker@sogs.ca).

Announcements

The next Council meeting will be on July 26, 2018 at 6pm on the Grad Club patio.
Need SOGS to attend your September Department Orientations? Contact sogs.communications@uwo.ca.
Please help SOGS complete our Department Graduate Student Association/Council list.
Graduate Student Cookbook Contest! Submit to gps@sogs.ca and post your recipe on social media to win!
Please share this SOGS Council Summary with your members via email and/or social media.

Events

Yoga on UC Hill (June 12, July 10, August 14)
LGBTQIA+ Discussion Group (July 11): Engaging with Pride through History (2:00-3:00pm).
Out in the Sun with the Western Community (July 16): Pride Flag raising ceremony and free ice cream!
Indigenous Graduate Student Lunch and Meet & Greet (July 17): Stay tuned for event link!
Liquid Nitrogen Ice Cream/Tie-Dye (July 24)
SOGS goes to Wonderland (July 28)
See the SOGS Pride page for July Pride Events from our Pride Commissioner and at Western University.
SOGS Orientation (September 10-15) is planned! Please share this information with your members.
Graduate Wellness Week (Oct 1-6) is planned! Stay tuned for the formal calendar in July.

Updates
SOGS Orientation is around the corner! Join the Facebook Event page and SHARE WIDELY.
PSAC 610 UHIP Assistance Fund (July 3) – all international students can apply to this!
PSAC 610 MEETING WITH PARENT UNION WITH CLC PRESENT ON JULY 24 at 5:30pm in SSC 2050. ALL MEMBERS ENCOURAGED TO COME TO SUPPORT YOUR LOCAL!
Thesis Completion Fund Application due July 31, 2018 at 4pm to the SOGS Office (MC, Room 8).
We’re looking for anyone doing research on LGBTQIA+ to share their research at the Pride Parade in July! Contact pride@sogs.ca.
Looking for department-specific graduate student upstander training? Contact Melanie Stone (wcc@sogs.ca), our Women’s Concerns Commissioner who recently ran upstander training for 20 graduate students. Stay tuned for Sexual Violence Awareness Week in October and a “Times Up” event.
Are you a graduate student parent? Contact Melanie Stone (wcc@sogs.ca) to get involved with our Graduate Student Parent Advocacy Group!
Equity Committee will be launching its Annual International Graduate Student Household Drive.
Graduate Peer Support (GPS) will launch weekly drop-in peer support starting Wednesday, September 19.
Graduate Wellness Week (Oct 1-6) is planned! Keep an eye on social media for the event page. See last year’s line up if you’re interested! Informal calendar here.
We’re looking for anyone doing research on LGBTQIA+ to share their research at the Pride Parade in July! Contact pride@sogs.ca.
Health Plan Committee: 2017-2018 Survey Results. Please share the Empower Me document with your departments.
Campus Rec Survey Results (15-16): in summation: we’re going to be partnering with Campus Rec more!
Athletics Rep working on putting together a roundtable on graduate student use of SRS (Campus Rec).

Elections

VP Academic – Jina Kum (re-elected)
Speaker – Lola Wong, previous interim Communications Administrator (newly elected)

Relevant Motions

Whereas the GSTA Committee received over 1000 nominations during the 2017-2018 academic year.
BIRT the motion “all nominees for TA awards receive a certificate that can be added to a teaching Dossier; all nominees for TA Awards receive a copy of anonymized comments pending release by their nominees” passed at Council in January 2016 be amended to read “all nominees for GSTA awards receive a certificate [upon request within 1 year of when feedback was returned] that can be added to a teaching Dossier if nominations are legitimate; all nominees for GSTA Awards receive a copy of comments (anonymized where necessary) pending release by their nominees [via automated e-mail].”

Passed unanimously.

Whereas the 125th Anniversary Scholarship has a deadline on March 30th.
Whereas the 125th Anniversary Scholarship deadline is placed in silo, and does not fit well with the academic terms and other deadlines (ex. Subsidies and Bursaries Application deadline)
BIRT that the official deadline for the 125th Anniversary Scholarship be changed to April 30th.

Passed unanimously.

May Council Summary

The following provides a brief summary of the recent Council meeting on May 31. The complete Council package, which includes the agenda and reports, can be accessed here. Full minutes of the meeting will be available in the  June Council package.

This summary is provided to increase transparency, and to support Councillors in completing their obligations under Bylaw 2.3.5; “shall regularly communicate with his or her constituents concerning the activities, programs, and decisions of the Society”. If you have any questions, please contact our Communications Administrator (sogs.communications@uwo.ca) or the Speaker (speaker@sogs.ca).

Announcements

The next Council meeting will be on June 28, 2018 at 6pm on the Grad Club patio.

Need SOGS to attend your September Department Orientations? Contact sogs.communications@uwo.ca.

SOGS June Elections! If you’re interested in running for VP Academic, please send your nomination to speaker@sogs.ca. If you’re interested in running for SOGS Speaker, please send your nomination to executive@sogs.ca. For more information, see here.

Please help SOGS complete our Department Graduate Student Association/Council list.

Please ensure that you share this SOGS Council Summary with your members via email and/or social media.

Events

Yoga on UC Hill (June 12, July 10, August 14)
Thesis Monthly Writing – SGPS & SOGS (June 1, June 8, June 15, June 22, June 29)
SOGS goes to Grand Bend! (June 23)
Please keep an eye on the SOGS Pride page for June Pride Events from our Pride Commissioner.
SOGS Orientation (September 10-14) is planned! Please share this information with your members.

Updates

Don’t forget to vote! For more information, check out Elections Ontario.
Thesis Completion Fund Application due July 31, 2018 at 4pm to the SOGS Office (Middlesex College, Room 8).
Congratulations to the SOGS GSTA 2017-2018 Winners!
Academic Joint Fund has started its new fiscal year!
Women’s Concerns Commissioner will be releasing Graduate Upstander Training and Parenting Advocacy group.
Equity Committee will be launching its Annual International Graduate Student Household Drive.
Graduate Peer Support (GPS) will be launching drop-in peer support.
Western and SOGS are aiming to make The Grad Club “zero-waste” by 2050.
Graduate Wellness Week is almost done! If you have ideas of what you’d like to see, contact services@sogs.ca.
Happy #AccessAbility Week! Language on grad student accommodations on grad syllabi to come in September. Contact accessibility@sogs.ca.
We’re looking for anyone doing research on LGBTQIA+ to share their research at the Pride Parade in July! Contact pride@sogs.ca.

Elections

SOGS Athletics Representative – Tomas Fabian

Motions Passed

Motions arising from the President/Executive

President

Whereas graduate students pay fees that support sports and recreation at Western;
Whereas the Director of Sport and Recreation Services has expressed interest in increasing collaboration with graduate students;
Whereas communication between SOGS and SRS has proven difficult;
BIRT SOGS elect an Athletic Representative to serve on a 5-month trial basis from June 1, 2018 through October 31, 2018.
BIFRT the Athletics Representative act in a volunteer capacity as a lision between SRS and SOGS;
BIFRT the Athletics Representative provide monthly reports to Council, either in person or in voting.

Passed unanimously.

Whereas the following bylaw changes have been mutually agreed upon by the President of the Society and
the Bylaws and Constitution Committee;
Whereas these changes reflect and clarify the duties of the President of the Society;
BIRT bylaw 2.1.2.13 be amended to read:
2.1.2.13 shall maintain organizational documents that reflect the mandate, operations, and needs of the
Society, and shall update them annually
BIRFT bylaw 2.1.2.15 be revised to read:
2.1.2.15 shall represent the Society as necessary (or designate an appropriate representative)
2.1.2.15.1 at meetings of campus organizations (including, by not limited to, the University Student’s
Council, The MBA Association, the PSAC 610, the UWO Faculty Association and the UWO Staff
Association).
2.1.2.15.2 at meetings with University Administrators
2.1.2.15.3 in any external context, including media and government relations.

Passed unanimously.

VP Finance

Whereas the previous [travel] subsidy form made it difficult for students who were travelling during the
conference deadline.
BIRT Students apply for the travel subsidy in the term of their last day of travel.

Passed unanimously.

Whereas the previous [childcare] form hasn’t asked members to declare other forms of childcare subsidies
BIRT the new form includes a line that asks if members have applied for other childcare subsidies and where
they have applied.

Passed unanimously.

Whereas the travel subsidy form is unclear;
BIRT we include a line on the form that says that preference will be given conference presenters.

Passed unanimously.

April Council Summary

The following provides a brief summary of the recent Council meeting on April 26. The complete Council package, which includes the agenda and reports, can be accessed here. Full minutes of the meeting will be available in the April 2018 Council package.

This summary is provided to increase transparency, and to support Councillors in completing their obligations under Bylaw 2.3.5; “shall regularly communicate with his or her constituents concerning the activities, programs, and decisions of the Society”.

If you have any questions, please contact our Communications Administrator (sogs.communications@uwo.ca) or the Speaker (speaker@sogs.ca).

Announcements

The next Council meeting will be on May 31 at 6pm on the Grad Club patio. We are trying to make this a tradition!

Reminder about Karaoke Night happening tomorrow at the Grad Club:
https://www.facebook.com/events/1612389778815442/

SOGS LGBTQIA+ Board Game Night & Jazz (May 9)

Do not forget to vote in PSAC 610 voting sessions tomorrow, Friday, April 27 in AHB 1R40.

Elections

VP Academic: Jina Kum has been acclaimed as interim VP Academic (until June, when the election will need to be held again).

VP Finance: Laura Cabral has been acclaimed as VP Finance.

Events

Breezing Through Graduate School (May 3)
Student Experience has offered to provide information to students on Learning Skills, Writing Support Centre, and Psychological Services. This is also an opportunity for students to ask questions regarding their navigation through graduate school.

SOGS LGBTQIA+ Board Game Night & Jazz (May 9)

LGBTQIA2S+ – Graduate Student Group (May 10 – June 14)

Stitch & Bitch @ the Grad Club (May 14)

Mindfulness for Graduate Students (May 15 – June 26)

SOGS Summer Orientation Board Game Night (May 16)

SOGS-IGSIC Summer Orientation – Global Cafe (May 17)

Executive Reports

  • VP Academic:
    • More than 900 TA nominations were received. The majority of the Academic Joint Fund has been used.
  • VP Advocacy:
    • Sustainability Committee needs more members!
    • Inclusive Washroom posters: if any washrooms are not properly posted, please contact Equity or advocacy@sogs.ca.
    • Parking Services: working on drafting another letter to address the increasing costs.
  • VP Finance
    • Meeting with Alumni Relations: the Grad Club is eligible for funds; if we name the Board Room, we could possibly receive $100,000.
    • Working on updating the coffee station in the Grad Club.
  • VP Student Services
    • Please ensure you tell your members that Fall Orientation will run from September 10 to September 15. Once details are finalized, graphics will be sent out.
    • Graduate Wellness Week is currently be finalized in partnership with all stakeholders and SOGS Committees.
    • Please subscribe to the Facebook Events page to stay up to date on the events that SOGS hosts throughout the year.
  • Accessibility Commissioner
    • Looking into SSD accommodations on graduate course syllabi; in contact with SGPS. They have responded by stating that it will be brought up at Senate. Working with Lorraine Davies to have this implemented by Fall term.

Passed Motions

All SOGS Committee Chairs were granted their $500 honourarium for their excellent work done over the past fiscal year.

BIRT Council ratifies the IGSIC policy document. (See Appendix 1 of the Council package).

BIRT SOGS sponsor this year’s Pride Parade in the amount of $1000 from the Commissioner line item to match Western University’s donation.

Please look to the next version of the Bylaws & Constitutions document in the coming month for changes.

CALL FOR NOMINATIONS: SOGS VP Academic and SOGS VP Finance

This is a notice sent on behalf of SOGS Council Speaker:

This is a reminder that the positions of VP Academic and VP Finance are up for election this month at SOGS April Council meeting.

The position of VP Academic: 2 month term expiring in June 2018.

The position of VP Finance: 12 month term expiring in April 2019.

SOGS members in good standing wishing to nominate themselves must send their nomination (as well as an optional 1 page election poster/platform for inclusion in the SOGS Council mail-out) to the Speaker (Speaker@Sogs.ca) no later than April 17th at 11:59pm EDT.

Martin R. Lefebvre

SOGS Speaker

Please direct any questions to the Speaker, Martin Lefebvre, speaker@sogs.ca

For more information on the elections process, consider consulting the SOGS Constitution & Bylaws available at http://sogs.ca/documents/

March 2018 Council Summary

The following provides a brief summary of the recent Council meeting on March 29. The complete Council package, which includes the agenda and reports, can be accessed here. Full minutes of the meeting will be available in the April 2018 Council package.

This summary is provided to increase transparency, and to support Councillors in completing their obligations under Bylaw 2.3.5; “shall regularly communicate with his or her constituents concerning the activities, programs, and decisions of the Society”.

If you have any questions, please contact our Communications Administrator (sogs.communications@uwo.ca) or the Speaker (speaker@sogs.ca).

GUEST SPEAKER

Western Libraries is undergoing physical and structural renovations and working on a 25-year Master Plan. They are looking for community in-put on what students would like to see. Submit your input to Catherine Steeves (Vice-Provost, Chief Librarian): csteeves@uwo.ca.

ANNOUNCEMENTS

Please see the SOGS Facebook page for a full list of our events.

EVENTS:

SOGS-SAGE-Indigenous Education End of Term Lunch (April 4):
https://www.facebook.com/events/545870272464835/

Stitch & Bitch @ the Grad Club (April 9):
https://www.facebook.com/events/554554484928599/

LGBTQIA+ Discussion Group – SOGS Office, 2-3pm

GradCast-themed Trivia @ the Grad Club (April 11) – 7pm

SOGS April Board Game Night (April 18):
https://www.facebook.com/events/197928897479732/

SOGS End of Term Karaoke Bash (April 27) – 7pm @ the Grad Club

UPDATES:

  • SOGS is working on setting up a London North Centre Candidates’ Debate with the USC leading up to the provincial election.
  • Encourage undergraduate students to nominate their Graduate Teaching Assistants: https://qsharingeu.eu.qualtrics.com/jfe/form/SV_0iTlrrzvgX7ijm5
  • Launch of the International Graduate Student Not All the Same profile end of April.
  • Graduate Peer Support (GPS) working with the WEC to have permanent GPS times.
  • VP Advocacy working with SGPS and SSD to launch Academic Coaching for graduate students.
  • The NEADS National Awards Program deadline is April 30. Application here.

MOTIONS PASSED:

1) Motions arising from the President:

Whereas the SOGS Executive and the Western Student Senators have been working toward increased collaboration;
Whereas the 2018–19 SOGS budget includes $500 to support the work of the Western Student Senators;
BIRT SOGS enter into the formal partnership with the Western Student Senators outlined in Appendix A;
BIFRT the BCC make any relevant changes to the SOGS bylaws.

2) Motions arising from the Executive:

Whereas Western’s Mental Health Strategic Plan states that it will:
—> “develop a mental health and wellness strategic plan for faculty and staff”;
—> “engage in ongoing opportunities for staff and faculty across campus … to collaborate on initiatives supporting student mental health and wellness”
—> “continue to support students who have innovative ideas to promote health and wellness on campus”
—> “build literacy on the continuum of mental health”
—> “increase opportunities for staff, faculty, student leaders, teaching assistants, and leaders at Western to receive mental health and suicide prevention training that will help to effectively identify and respond to a student with mental health concerns”
—> “develop a sub-committee of the Student Mental Health and Wellness Advisory Committee to address the issues raised during consultation pertaining to graduate students and post-doctoral fellows at Western”
—> “Increase campus mental health promotion and awareness initiatives designed for students in professional programs and graduate studies”
—> “encourage professional faculties and graduate programs to address challenges with isolation and unique stressors experienced in graduate and professional training programs”
Whereas SOGS would like to keep Western University, the School of Graduate and Postdoctoral Studies, Graduate Administrators, Graduate Chairs, and Graduate Supervisors accountable to the Plan;
Whereas SOGS Council accept the following “first step” proposal in regards to partnering with SGPS, Equity and Human Rights, the Ombudsperson, Student Experience, and Middlesex Crisis for formalized Grad Chair, Grad Admin, and Grad Supervisor training.
BIRT SOGS Council request that the SOGS Executive carry forward the proposal to SGPS for further consultation.
BIFRT SOGS Council request that the SOGS Executive request that SGPS take the proposal to higher channels (e.g. Senate) to begin formalizing standardized and “strongly encouraged” training for graduate administrators and faculty.

3) Motion arising from the Vice-President Student Services

BIRT SOGS ratify the HPC Policy Document (see Council Appendix)
BIRT SOGS ratify the OSC Policy Document (see Council Appendix)

4) Motions arising from Other Committees:

1. Motions from the Policy Committee:

i) BIRT the Society replace Section 3.5 of the Society’s Constitution, Bylaws and Policy Documents with the version of Section 3.5 as submitted by the Policy Committee.
ii) BIRT the Society adopt the Policy Committee Policy as submitted by the Policy Committee.

5) Motions introduced from the floor:

BIRT the SOGS exec write a second letter of support for Western’s GTAs.

AGM Updates

SOGS AGM: February 15, 2018
6pm, Middlesex College (MC) 105B

For the full report, see here.

Announcements:

  • SOGS Office will close after February 16 and will re-open on March 1 in Middlesex College (MC) Room 8. Please keep an eye on our website and social.
  • Western Research Forum will be held on March 16.
  • SOGS Presidential Election (18-19) nominations will close February 23. Please contact Chief Returning Officier (CRO) (stephanie.dennie@uwo.ca) and the Deputy Chief Returning Officer (clamire2@uwo.ca). More information can be found here.

SOGS Budget

For the full Budget presentation, see here.

  • Implemented Wellness Joint Fund, Graduate Wellness Week budget, Orientation (50th Anniversary) budget increases.
  • Increased funding of Placement Subsidy.
  • Increased departmental grants (dependent on Councillors).
  • Supporting Graduate Student Senators.
  • Taken minimum wage into consideration for the Grad Club.
  • In the future, we will see stagnant enrolment due to the Ontario government altering how graduate programs are structured.
  • The proposed 18-19 budget passed unanimously.

PSAC 610

  • Shannon Potter, President, has provided additional information on Strike Mandate Info Sessions. For more information, please see their website and their social media to remain engaged.
  • Next meeting with the employers will take place during the first week of March.

Executive Reports (Important/Extra Information)

For all and full reports (including committees under each Executive), please see the AGM Package.

President: For those interested in running for the Office of SOGS President, please see here for more information. REMINDER: the SOGS Office is MOVING to Middlesex College (Room 8).

VP Academic: Western Research Forum discussion component is cancelled due to scheduling conflicts. Will be incorporating a wellness event by working with the Wellness Coordinator.

VP Advocacy: Graduate Peer Support (GPS) responsible for the Food Bank and adjucating Wellness Joint Fund applications.

For those who have not seen the website yet, please check out the SOGS Not All the Same website. Devoted to highlighting the many differences amongst graduate students. Breastfeeding station map is fully up-to-date and on the website.

Graduate Student Issues Committee (GSIC) have provided data have reviewed the results of their recent survey. Found that financial and academic issues are the highest reported by graduate students.

SOGS has matched Western University’s donation of $1000 to the London Pride Parade. Pride Discussion groups happen each month (next one is on March

For more information about Commissioners, contact VP Advocacy: advocacy@sogs.ca.

VP Finance: Trying to sustainably renovate the Grad Club. For more information, please contact finance@sogs.ca.

VP Student Services: Call to action for greater visibility on graduate mental health. Provide Western with feedback on their Mental Health Strategy Draft, and consider getting involved by contacting services@sogs.ca.

Crisis Drop-in set from March 13-April 12. All dates detailed on SOGS Facebook Events.

The USC Tax Clinic has agreed to run a graduate-specific time slot on March 26 from 9am-12pm.

Please fill out the Health Plan survey that was sent out February 6.

Please sign the International Graduate Student Issues Committee (IGSIC) petition in support of international students.

Please encourage all international graduate students to fill out the Student Satisfaction Survey that was sent directly to them via email.

We need people to join the 50th Anniversary Planning Committee! If interested, contact services@sogs.ca.

SOGS PRESIDENTIAL ELECTION 2018

CALL FOR NOMINEES FOR SOGS PRESIDENTIAL ELECTION 2018

All SOGS members are eligible to be nominated for the position of President. The nomination is period is February 5 – 23 2018 (close of business day).

Nomination forms must be obtained from and submitted in writing to the SOGS Office (UCC 260). A complete form requires two nominating signatures from members in good standing.

Further information about campaigns and elections will be posted after the nomination period. An election will only take place if there are multiple candidates. If a candidate is unopposed, they are acclaimed to the post of President.

Questions should be directed to the Chief Returning Officer, Stephanie Dennie (stephanie.dennie@uwo.ca) and the Deputy Chief Returning Officer, Chantal Lemire (clemire2@uwo.ca).

For more information on the elections process, consider consulting the Elections Handbook.

 

Duties of the President

A complete description of the President’s duties and elections rules can be found in the SOGS Constitutions and Bylaws. A selection appears below.

 

The President

  • shall be responsible for the overall operation of the affairs of the Society.
  • shall oversee the bookkeeping and administrative functions of the Society.
  • shall be responsible for ensuring the Vice-Presidents execute their duties.
  • shall be a non-voting member, ex-officio, of all standing committees of the Society.
  • shall be responsible for calling a meeting of the Executive prior to any General or Council meeting.
  • shall chair Executive meetings and prepare an agenda.
  • shall be responsible for the minutes of Executive meetings.
  • shall, with the Vice-President Finance, and only with Council’s approval, enter into loan agreements on behalf of the Society.
  • shall, with the Vice-President Finance, be responsible for the administration of the Society’s emergency loan system, travel grants fund, and child care fund.
  • shall, with the Vice-President Finance, and with Council’s approval, be responsible for the administration of the Society’s long-term investments.
  • shall ensure the names of the winners of Society’s non-confidential sponsored programs are published.
  • shall co-ordinate the contract renewal process for the Society’s office staff.
  • shall maintain organizational charts that reflect the mandate, operations, and needs of the Society, and shall update them annually.
  • shall, as appropriate, call a meeting of all Executive Officers, Commissioners and Committee Chairs to discuss issues with the Society, which shall be reported to Council.

Thank you,

Stephanie Dennie, M.A, B.A

Doctoral Student

The University of Western Ontario

Department of Classics

January 2018 Council

The following provides a brief summary of the recent Council meeting on January 25. The complete Council package, which includes the agenda and reports, can be accessed online. Full minutes of the January Council meeting will be available in the February 2018 Council package.

This summary is provided to increase transparency, and to support Councillors in completing their obligations under Bylaw 2.3.5; “shall regularly communicate with his or her constituents concerning the activities, programs, and decisions of the Society”.

If you have any questions, please contact our Communications Administrator (sogs.communications@uwo.ca) or the Speaker (speaker@sogs.ca).

ANNOUNCEMENTS

The SOGS Annual General Meeting (AGM) will take place on Thursday, February 15 at 6:00pm. Location MC105B.

The SOGS Office will be MOVING to Middlesex College (MC) and therefore will be closed from February 22 to February 28. It will tentatively re-open on March 1, 2018.

The SOGS February Council will be held on Thursday, March 1 at 6:00pm. Location MC 105B. Celebration for SOGS’ Grand Opening will take place after February Council.

ELECTIONS

The Appeals Review Commission (ARC) (under the Speaker’s portfolio) is now full.

The SOGS Presidential Election is around the corner! Keep an eye on our website, social media, and newsletter.

IMPORTANT UPDATES

  • Please spread the word regarding our “Not All the Same” campaign: http://nats.sogs.ca/. The next profile that will be released is on international students.
  • Please encourage Year X colleagues to come forward so that SOGS can offer support and mediation.
  • The Mental Health Strategy (2017-2020) will be sent out to the larger community for feedback on Monday, January 29. Keep an eye on your email!
  • Please encourage colleagues who have experienced issues with their supervisors to come forward so that SOGS can offer support and mediation.
  • University of Toronto has eliminated international fees for international graduate students (they now pay domestic fees). We will continue to pursue this ask at the administrative level.
  • As of July 1, 2019, Western University will (this will not impact the Indigenous community on campus) begin to phase out of smoking-designated spaces will begin in an effort to be a smoke-free campus.
  • PSAC 610 Bargaining Updates: If anyone has worked more than 140 hours, please come forward so that the Union can grieve on your behalf. According to the PSAC 610, more than half of TAs work overtime. Keep informed here: https://www.psac610.ca/
  • Ontario’s Ministry of Advanced Education and Skills Development has released its new Strategic Mandate: http://provost.uwo.ca/provost/Western-SMA2-Final-2017.pdf.

IMPORTANT DATES

Monday, January 29, 2018: SOGS LGBTQIA Board Game Night
https://www.facebook.com/events/213381685876940/

Wednesday, January 31, 2018: Bell Let’s Talk
https://www.facebook.com/BellLetsTalk/

Thursday, February 1, 2018: CFS Day of Action and PSAC 610 Mobilization (6-8pm) at the Grad Club.

Monday, February 12, 2018: SOGS Stitch & Bitch @ the Grad Club.
https://www.facebook.com/events/192430961311707/

Wednesday, February 14, 2018
LGBTQIA Discussion Group SOGS Board Room (UCC 260)

Thursday, February 15, 2018
The SOGS Annual General Meeting (AGM) will take place on Thursday, February 15 at 6:00pm. Location MC105B.

Wednesday, February 21, 2018
SOGS February Board Game Night: https://www.facebook.com/events/173546413253211/

Friday, March 16, 2018: The SOGS Western Research Forum. Location TBD. Keep an eye on the website for updates: http://sogs.ca/member-services/western-research-forum/

Mid-March: Winter Graduate Student Teaching Award Nominations released.

COMMITTEE PROJECT UPDATES

Grad Club Committee: Received quote for Grad Club renovation: $400,000. Unfeasible. Will save the Grad Club levy for the next year and design a business plan before moving forward.

IGSIC Committee: Pending approval of SOGS Council, IGSIC will send out its survey by the end of January. Please inform international graduate students to keep an eye on their emails.

Health Plan Committee: Studentcare should release its survey by the end of January. Please keep an eye on your email.

IGSIC: Will begin assessing the feedback it received from its survey.

Equity Committee: Working on another Consent and Compassion Forum under the portfolio of Sexual Violence and Prevention and Education.

IMPORTANT MOTIONS PASSED

Motion 6 SOGS Budget (VP Finance)
BIRT Council approve the SOGS and Grad Club 2017-18 budgets.

Motion 1 (SOGS President)
Whereas $1500 from the 2015–16 surplus were allocated for a fundraising event held in November 2016;
Whereas $1119.09 remain from this allocated amount;
Whereas the SOGS office staff are in need of new, more supportive office chairs;
BIRT the $1119.09 remaining from the 2015–16 surplus allocation “Thesis Fund: Fundraising Event” be used to purchase new office chairs for the SOGS office.

Motion 3 Clarifying the Intent of the Placement Subsidy (VP Finance)
Whereas there is confusion regarding the original intent of the placement subsidy;
Whereas the VP Finance wishes to clearly communicate the vision for the placement subsidy before adding it to the 2018-2019 budget;
BIRT council adopt the placement subsidy as described in the Appendix.

Motion 4 Placement Subsidy Funding (VP Finance)
Whereas there is additional money to be spent from the 2015-2016 surplus and $2,000 of the unspent money was allocated to the Reception Fund- Academic Portfolio Joint Fund;
Whereas the budget for the Academic Joint Fund was increased for the 2017-2018 fiscal year and is not projected to be overdrawn;
Whereas the placement subsidy is currently funded using the previous year’s surplus and there was no surplus in 2016- 2017;
BIRT the $2,000 dedicated to the Reception Fund- Academic Joint Fund from the 2015-2016 surplus be reallocated to the placement subsidy;
BIFRT the Subsidies and Bursaries Committee allocate the additional $2000 to applications received in the 2017-2018 year.

Motion 5 Naylor Report (VP Finance)
Whereas funding for science remains an important issue for both graduate students at Western and Canada at large;
Whereas the Government of Canada commissioned a review of funding for science and scholars that resulted in the Fundamental Science Review, which makes 35 recommendations to better support science in Canada;
Whereas the Science and Policy Exchange has written an open letter to support the implementation of the proposals in the Fundamental Science Review and engaged in a #Students4theReport advocacy campaign;
BIRT the Society of Graduate Students support the Science and Policy Exchange in their advocacy;
BIRT the Society of Graduate Students sign the open letter attached in the Appendix;
BIRT the Society of Graduate Students allow the Science and Policy Exchange to use the Society of Graduate Student’s logo on their website (e.g. http://www.sp-exchange.ca/students4thereport/) alongside the logos of other student associations.

Motion 9 (VP Student Services)
Whereas the International Graduate Student Issues Committee (IGSIC) wishes to obtain data on current international graduate students in the hope of improving their overall student experience;
Whereas IGSIC will report on the survey results in an Executive Summary to Council;
BIRT Council approves IGSIC’s international graduate student survey.

 

Winter Bus Pass pickup starts Monday, Dec 11, noon

Students without a WesternONE tap card can pick up a paper pass for the winter term staring

Monday, Dec 11, noon

 

In addition, SOGS will have extended hours the first week to accommodate students with hours beyond our regular office hours of 9 am to 4 pm:

  • Monday, January 8, 2018:  9 am – 6 pm
  • Tuesday, January 9, 2018:  9 am – 5 pm
  • Wednesday, January 10, 2018:  8 am -6 pm
  • Thursday, January 11, 2018:  9 am – 5 pm
  • Friday, January 12, 2018: 9 am – 5 pm
  • Monday, January 15, 2018: 9 am – 5 pm
  • Tuesday, January 16, 2018: 9 am – 5 pm

Subsidy and Bursary Deadlines

Subsidy applications must be provided by the last business day of each term.

This term’s deadline for applications is December 22.

*REMEMBER: The SOGS office only accepts hard copy subsidy applications. Because SOGS is a non-profit organization, we require original receipts. We cannot accept per-diems.

More information can be found at sogs.ca/member-services/financial-support/#subsidies

 

SOGS Bursary deadline dates are September 30, January 31, and May 31.

Applications are completed online through the SGPS Graduate Student Portal. More information can be found at sogs.ca/member-services/financial-support/#bursaries