Category: Board of Directors

Motions

The Board of Directors approved the following motions: 

• ✅ Removal of the Deputy Chief Returning Officer’s honorarium as they ran in the election and hence were not involved in their role.
• ✅ The establishment of a Personnel Policy Taskforce which will review and update the current Personnel Policy and return to the Board for approval. Upon completion of its mandate this taskforce will be dissolved.

Motions

The Board of Directors approved the following motions: 

• • ✅ Appointment of the Legacy Director for the 2025-26 year
  • ✅  Running of a by-election to fill the two remaining Director positions
  • ✅  Addition of student leader compensation to the SOGS Unified Documents in accordance with the requirement laid out by the Ontario Not-for-Profit Corporations Act, 2010 (ONCA)
  • ✅  Assignment of additional responsibilities to the Speaker and Deputy Speaker role and a corresponding increase of hours in order to dissolve the Governance and Policy Manager role. Additional duties were also added to the Vice-Board Chair and Vice-President Finance roles to fulfill all aspects of the Governance and Policy Manager role. These additional responsibilities will be incorporated to the next version of the SOGS Unified documents
  • ✅  Establishment of an ONCA Compliance Taskforce which will be led by the Vice-President Finance and include several members of the Board of Directors and two Councillors

New Business: 

• Modification of the Board land acknowledgement
• Placement of a microphone in Board meetings to improve online accessibility in the SOGS boardroom

• The Board approved the Society & Grad Club Audit (November 2024)
• The Board referred the Society’s Personnel Policy to a newly created Ad Hoc Review Group (November 2024)
• The Board approved the creation of an ad hoc CRO Hiring Committee 
   

Orders of the Day – December 2024

• The Board approved the extension of the Ad Hoc Review Group (overseeing the Personnel Policy)’s mandate
• The Board approved a motion in support the Executive Committee’s pursuit to decertify from the Canadian Federation of Students 

• Discussion on dedicated meditation space in Middlesex College 

• • The Board approved the continuation of the Board Chair’s term following the completion of the Chair’s graduate studies. 
  • The Board approved the rescheduling of the November Board meeting to Wednesday, November 13^th at 2:00pm. 

• • The Board of Directors approved changes to the current conflict of interest bylaws and policies in order to be in compliance with the Ontario Not-for-Profit Corporations Act.

• • The Board of Directors approved operating with one (1) vacant Director position for the 2024-25 term.
  • The Board of Directors approved extending the Legacy Director nomination period until July 29, 2024.