Council is the governing body or “House of Commons” of SOGS. It is comprised of departmental representatives, the Executive, and ex-officio members.

Please contact the SOGS office if you’re interested in becoming a Councillor, you are a Councillor needing to take a leave of absence, or if you are a Councillor who wishes to resign. Read on to find out more about attending and joining Council.

What do you want to learn more about? 

Relevant Documents

Attending Council

How: Complete a Nomination, Alternate, or Vacant Councillor form and submit to the SOGS Office (MC, Rm 8) or Comms Admin at Council. All Councillors have speaking rights at Council. Non-Council/Society members may be denied speaking rights as per the Speaker‘s judgment.

When: Usually the last Thursday of every month (except October 2019, which has been bumped up a week to the  due to Halloween and December) at 6pm.

Where: See our Events calendar or “Announcements” at the beginning of each Council.

What: Councillors should arrive 10 minutes prior to Council to sign in and grab refreshments. Councillors should share each month’s Council Summary with their department and bring forward concerns from their department to Council/Executive.

Why: In addition to advocating on behalf of your department and keeping informed about campus-wide information that impact graduate students, SOGS issues Departmental Grants ($3 per full-time equivalent student, pro-rated to departmental Councillor attendance) to each graduate department. The amount of the grant reflects how many meetings each department’s Councillors attend. How your department’s students use the grant money is entirely up to your department/association.

Joining Council

The Council year begins with the October meeting. Please submit a Councillor Nomination Form to the SOGS office in October.

Final date for receiving nomination forms for the 2019-20 council year is Friday, October 11, 2019.

The 2019-20 SOGS Councillor Orientation package will be made available when its complete. New packages forthcoming. Councillor orientation will be on October 17, 2019, 5pm, WIRB 1170.

Council Seats

The below Councillor Seat Chart will be updated once all Councillor Nomination forms are submitted to the SOGS Office.

SOGS members in good standing can run for any SOGS position. See our elections table here.

SOGS will calculate how many seats each department has based on SOGS membership numbers given to us by the Registrar’s Office. Our Communications Administrator will notify each department by emailing the graduate student society if there is an email on file or by contacting the department’s Graduate Administrative Coordinator.

The allocation of Council seats for the 2018-19 year is detailed below.