STUDENT GOVERNMENT

• March 26, 2026 Council Package (PDF | Word)
• March 19, 2026 General Meeting Package (PDF | Word) 
  • Archive of council and AGM packages
• Annual General Meeting Package (PDF)
• SOGS Bylaws & Constitution and Policy document (updated September 2025)
• Archive of previous iterations
• SOGS Motions Database (updated July 2025)
• Councillor Forms:
  • Councillor Nomination Form (2025-26)
  • Vacant Councillor (empty seat) Form
• Councillor Orientation Package (2023-24)
• Council Accessibility Guide (Word | PDF)

How: Complete a Councillor Nomination form found here and submit to the SOGS Office (MC, Rm 8) or SOGS Speaker (speaker@sogs.ca) via email.

When: Usually the last Thursday of every month at 6:00 pm (with Zoom sign-in starting at 5:30 pm).

Where: Location TBA. For September and October 23rd– BGS 154

What: Councillors should arrive to the meeting prepared, having read the council package. Councillors should share each month’s council summary with their department and bring forward concerns from their department to Council/Executive.

Why: In addition to advocating on behalf of your department’s interests and keeping informed about campus-wide information that impacts all graduate students, SOGS issues Departmental Grants ($3 per full-time equivalent student times 3 terms per year, which is pro-rated to departmental Councillor attendance) to each graduate department. The amount of the grant reflects how many meetings each department’s Councillors attend.

The Council year begins with the October meeting.

Please submit a Councillor Nomination Form (2025-26) to the SOGS Speaker (In-person at the SOGS office or via email — speaker@sogs.ca.)

Check your department, program, or faculty’s council seat roster belo

To learn what happened at SOGS council each month (i.e., what motions were passes, Executive reports, and more), read our council summary here.

The below Councillor Seat Chart will be updated once all Councillor Nomination forms are submitted to the SOGS Office.

SOGS members in good standing can run for any SOGS position. See our elections table here.

SOGS will calculate how many seats each department has based on SOGS membership numbers given to us by the Registrar’s Office. Our Communications Administrator will notify each department by emailing the graduate student society if there is an email on file or by contacting the department’s Graduate Administrative Coordinator.

The allocation of Council seats for the 2025-26 year is detailed below: