Subsidies

SUBSIDY APPLICATIONS

APPLICATION SUBMISSION: Applications can be submitted to the SOGS Office in person or to the confidential SOGS drop box outside the SOGS Office (MC, room 8).

ALL APPLICATIONS MUST BE SUBMITTED IN HARD COPY.
PLEASE DO NOT EMAIL YOUR APPLICATION.

DEADLINES are typically the last business day of each term unless otherwise posted. LATE SUBMISSIONS WILL NOT BE ACCEPTED. 

RESULTS are emailed to all applicants (successful or not) by the SOGS Accounting Manager approximately 6-8 weeks after the subsidy deadline. 

If you have any questions or concerns about the submission process, please email sogs@uwo.ca or call 519-661-3394.

Upcoming Deadlines

FALL 2023 CHILDCARE, PROFESSIONAL PLACEMENT, & TRAVEL SUBSIDIES:

    • Due: THURSDAY, DECEMBER 21, 2023, at 4 p.m. EST
    • Scroll down for more details on these subsidies. 

NON-TA UHIP SUBSIDY:

    • Due: THURSDAY, FEBRUARY 15, 2024, at 4 p.m. EST
    • Scroll down for more details on this subsidy. 

WINTER 2024 RESEARCH COMPLETION FUND SUBSIDY:

    • Due: WEDNESDAY, FEBRUARY 28, 2024, at 4 p.m. EST
    • The deadline for the 2023 Fall semester was TUESDAY, OCTOBER 31, 2023, at 4 p.m. EST. 
    • RESULTS will be emailed to all applicants (successful or not) by the SOGS Accounting Manager approximately 6-8 weeks after the subsidy deadline. 
    • Scroll down for more details on this subsidy. 

How to Apply:

Fill out the application(s) for SOGS subsidies (all forms available HERE). Scroll down for more details on each subsidy.

 

  1. Submit a hard copy application to the SOGS office (MC room 8).
    PLEASE DO NOT EMAIL YOUR APPLICATION. 

    • Applications should include all the relevant paperwork (i.e., your abstract, conference registration, boarding passes, placement letter, etc.) and original hard-copy receipts. The attached documents are required for your subsidy application to be considered.
    • Live or working outside of London? Contact the SOGS Membership Services Manager to make alternate arrangements to submit your application BEFORE the deadline.
    • REQUESTS to accept LATE SUBMISSIONS WILL BE DENIED.

Adjudication:

The SOGS Bursaries and Subsidies Committee will adjudicate these subsidies by the end of the month following the subsidy deadline (e.g., end of May for Winter applications, end of September for Summer applications, end of January for Fall applications).

When will I find out the results?:

Final results may take up to six weeks after the deadline. You will be contacted by email as to the status of your application once the adjudication process is complete. 

Disbursement of Funds:

If your application is successful, you will be required to bring the original/hardcopy receipts to the SOGS office before the disbursement of funds if you submitted your application electronically. SOGS is a non-profit organization that must have original receipts for subsidy applications.

 

Learn more about the different subsidies below:

Childcare Subsidy

VALUE: Up to a maximum of $500 per academic year. 

WHY: To offset the cost of childcare services for graduate students.

HOW: Complete the application form and attach the required documents (i.e. receipts showing name of the applicant, and, where applicable, the children using the childcare services). Submit your application in HARD COPY to the SOGS office (MC room 8). DO NOT EMAIL YOUR APPLICATION.

DEADLINE:  THURSDAY, December 21, 2023, at 4 p.m.

NOTES:

    • The confidentiality of all applications is assured.
    • SOGS collects general statistical information about the Childcare Subsidy in order to better lobby the University for improved childcare assistance and facilities.
    • SOGS members are eligible to receive the Childcare Subsidy twice per academic year, with a cap of three times over the course of their graduate degree. In other words, you may only receive this subsidy a maximum of 3 times total.

NON-TA UHIP Subsidy

The Non-TA UHIP Subsidy is intended to offset the cost of the UHIP fee for members and their families. This subsidy complements the UHIP Assistant Fund for TAs at PSAC 610.

VALUE: Each subsidy is worth up to a maximum of $250 based on demonstrated financial need.

WHO CAN APPLY: All international SOGS members who are NOT teaching assistants. NOTE: If you are a Teaching Assistant, please apply for the PSAC 610 subsidy HERE.

HOW: Complete the application form and attach the required documents (i.e. a copy of your tuition fee bill from each term you’ve paid for UHIP in the present academic year). Submit your application in HARD COPY to the SOGS office (MC room 8). DO NOT EMAIL YOUR APPLICATION.

  • DEADLINE: THURSDAY, FEBRUARY 15, 2024, at 4 p.m.

Professional Placement Subsidy

VALUE: Each subsidy is worth up to a maximum of $500 based on demonstrated need.

WHY:  To offset costs associated with travel and accommodations of SOGS members undertaking professional placements, practicums, co-ops, or other experiential learning opportunities that are REQUIRED for the completion of their degree.

WHO: Students who are enrolled in Category II programs (i.e. non-funded professional Master’s Degrees) will be given first priority.

HOW: Complete the application form  and attach the required documents (please see application form.) Submit your application in HARD COPY to the SOGS office (MC room 8). DO NOT EMAIL YOUR APPLICATION.

DEADLINE: Thursday, December 21, 2023, at 4 p.m.

NOTE: Applications must be submitted within the term the placement or experiential learning activity ends. For example, if you started your co-op in November and it ended in February, you submit your application in the Winter Term. 

Travel Subsidy

VALUE: Each subsidy is worth up to a maximum of $500 based on demonstrated need.

WHAT: Travel Subsidies are designed to help offset the cost of professional conference travelling. Students who are presenting  their research will be given first priority.

WHO: All SOGS members are eligible to apply.

DEADLINE: Thursday, December 21, 2023, at 4 p.m.

HOW: Complete the application form and attach the required documents (please see the application form.)

      • Submit your application in HARD COPY to the SOGS office (MC room 8). DO NOT EMAIL YOUR APPLICATION. 

NOTE: Applications must be submitted within the term the conference took place. For example, if you attend a conference in May, you submit your application in the Summer Term. 

Research Completion Subsidy

The Research Completion Subsidy provides financial assistance to members experiencing financial precarity and who are past their funding eligibility for their program. The Research Completion Subsidy is jointly sponsored between SOGS and PSAC 610.

VALUE: up to $500

WHO CAN APPLY: Members (Master’s and PhDs) who are enrolled in a course-based or thesis-based program with a research component (i.e., thesis, major research project, major research paper).

HOW: Complete the application form and attach the required documents (i.e. a copy of your tuition fee bill showing your tuition payment and absence of Western or External funding.)  Submit your application in HARD COPY to the SOGS office (MC room 8). DO NOT EMAIL YOUR APPLICATION.

FALL 2023 APPLICATION DEADLINE:  TUESDAY, OCTOBER 31, 2023, at 4 p.m. 

Note for all subsidies:

    • The information collected through these forms is used by SOGS for internal statistical purposes. Confidentiality of all information will be maintained.
    • The provided income information must be more than $0. We need to know how much money you are living on for the term, regardless if it is in the form of a loan, line of credit, parental/spousal support, and/or school/government funding, etc.
    • REQUESTS to accept LATE SUBMISSIONS WILL BE DENIED.
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